As you move into implementation of your company's new workers compensation program, keeping a weekly timetable helps each player to stay on task and separates responsibilities clearly for all to see. Sometimes the simplest tasks are the most effective… The timetable is a graphic organizer, clearly showing where each team member and department must be by a given date. The timetable, by nature of being a public document, functions as a form of peer review. Everyone knows what everyone else is supposed to do and whether they complete their tasks – or NOT! It is human nature not to want others to know when we fail. The timetable helps everyone do what is expected. It's been determined where there are procedural gaps and benchmarks were established as to where you plan to take the company's workers' comp program. Now, you will require a roadmap to mark your journey toward the company's goals. A timetable or time line is a graphic way to itemize each goal and mark estimated times of achievement. The team leader maintains the timetable (i.e., project plan) and organizes all activities and holds each team member accountable for completing assigned tasks on schedule; thus ensuring consistent project progress and keeping the team's focus on milestones. Distribute the timetable weekly to all team members. Breaking Down Responsibilities – 5 Responsible Players 1. Upper management — Appoints program manager, team leaders, and all subsequent members of team. Asks division presidents for list of candidates, then circulate to team for feedback. 2. Program management — Develops organization chart for the project team. Names program. 3. Risk manager — Determines weekly meeting conference call time. 4. Team leader — Hosts kick-off meeting. 5. Team members — Begins program analysis to determine current state of workers' compensation program at your company. (workersxzcompxzkit) Remember, organization is key in not only setting up your workers' compensation program but also in keeping it running. Timetables are the best way to keep on task. Here's one example: Timetable
Author: Rebecca Shafer, J.D. can be reached at RShafer@ReduceYourWorkersComp.com or 860-553-6604
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