Many employers in Manitoba use the services of employer representatives to help them manage their interactions with the Workers Compensation Bureau. Given that fact, the WCB requires current authorization on an employer’s file before information about that employer can be shared with these individuals.
According to information from Manitoba’s WCB, employer representatives may include employer consultants, accountants, bookkeepers, payroll services, lawyers and/or other service providers not employed by the employer. (WCxKit)
Authorizations are valid for a duration specified by the employer for up to two years. If you use the services of an individual or firm and you would like them to have access to your employer file information, you must have an up-to-date authorization on file with WCB Assessment Services.
If you wish to confirm who is authorized to access information on your account, call WCB Assessment Accounts at (204) 954-4505 or toll free in Canada at 1-800-362-3340.
Written authorization can be submitted to WCB Assessment Services, 210-363 Broadway, Winnipeg, MB, R3C 3W4 or by fax to (204) 954-4900 or toll free in Canada at 1-866-245-0796.
Employers should ensure the authorization letter is produced on your company letterhead and contains the following information. (WCxKit)
1. WCB Account Number and correct legal name of the firm;
2. Name, position and signature of person authorizing access (must be an authorized representative of the firm);
3. Individual consultant (or their company) name and address;
4. Indicate if there are any limitations to the access (information you do not want them to have access to);