Safety Program Documentation/Injury & Illness Record Keeping: Develop Written Policies, Procedures and Programs To establish consistency and creditability, and to comply with applicable federal (OSHA) and state regulations (Cal/OSHA, for example), it is important to document what you are doing. The written policies, procedures and programs should be posted for all employees to see, and can be distributed via your company’s intranet. A safety manual is one method of compiling all of your safety policies, procedures and programs. To remain effective, all policies, procedures and programs should be reviewed annually. Remember to stay current on all federal and state regulations and requirements.
An Accident Investigation Program is a CRITICAL tool in preventing new accidents. It is always a key part of an effective safety process. All accidents, near misses and incidents should be thoroughly investigated. The investigation should be documented and provide answers to Who, What, When, Where, Why, and How.
Review all accident, near-misses and incident investigations during your safety committee meetings. Also, consider linking an electronic accident reporting form to an Accident Evaluation form so that the information automatically flows from one form to the other. Training for Employees, Supervisors and Managers – It is Essential!
It is imperative, and often a regulatory requirement, that everyone in the workplace be properly trained, including contractors, part-time employees and temporary employees. Employees must know how to do their jobs safely, how to recognize hazards and how to prevent injuries and illnesses. No employee should be expected to do a job until he has been trained to do it safety and is authorized to perform it! Employees need to know:
1. The success of the safety and health program depends on everyone’s actions.
2. Safe work procedures are required for every job.
3. When, and how, to use personal protective equipment (PPE).
4. What to do when an emergency occurs. Training and instruction should be provided:
1. To all employees when your program is first established, and annually, thereafter.
2. To all NEW employees, as part of their orientation.
3. To all employees given new job assignments for which they were not previously trained.
4. Whenever new substances, processes, procedures or equipment are introduced into the workplace.
5. To ALL supervisors. Safety is a message needing to be communicated continually and consistently. Some suggested communication methods include employee safety meetings (for all shifts), posters and bulletins, newsletters, safety suggestion box and “tool box” safety talks conducted informally by supervisors with their employees.
Training records must be kept, and you should refer to federal and state regulations for the requirements. Training must also be bi-lingual, if appropriate, and there are a variety of resources and products available to help you with your program. All elements of your safety program should be documented, reviewed annually, and updated, if appropriate. See Safety
Resources http://reduceyourworkerscomp.com/resources.php for specific regulations. “FRAUD PREVENTION” PODCAST click here: http://www.workerscompkit.com/gallagher/mp3 By: Private investigator with 25 years experience.
Do not use this information without independent verification. All state laws vary. You should consult with your insurance broker about workers’ comp issues.
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